• By Dana Sparks

MAYO CLINIC RADIO

January 23, 2015

Mayo Clinic Radio with Dr. Tom Shives and Tracy McCray interviewing Dr. Reid-Lombardo
Does having a cancer biopsy increase the chances your cancer will spread? We’ll explore this topic with cancer
 surgeon Dr. KMarie Reid Lombardo on the next Mayo Clinic Radio. Also on Mayo Clinic Radio, we’ll talk with OB/GYN specialist Dr. Sean Dowdy about the latest advances in preventing, detecting and treating cervical cancer. Please join us.

Myth or Fact: Having a biopsy of my cancer will cause it to spread.

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Mayo Clinic Radio is a weekly one-hour radio program highlighting health and medical information from Mayo Clinic. The show is taped for rebroadcast by some affiliates.

We have systems that we need to get information off of that have embedded OS's on them, and do not work with encrypted USB sticks. What policy is in place to deal with this type of equipment?

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Was wondering what becomes of these flash drives after they are turned in? Are they thrown away, or are they reformated and used elsewhere? I know I wouldn't mind having a few. Just saying…

COMMENT
@jeffersonj

Was wondering what becomes of these flash drives after they are turned in? Are they thrown away, or are they reformated and used elsewhere? I know I wouldn't mind having a few. Just saying…

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Agreed, or at the very least after formatting we could donate them somewhere they could still be used.

COMMENT

My work group uses USB sticks for transferring presentations during CPD programs. No patient or confidential information is in these presentations. What is the policy on these drives? Am I still eligible for a new drive if needed?

COMMENT

I found a USB stick laying around. I am not sure what to do with it. Help?

COMMENT
@jeffersonj

Was wondering what becomes of these flash drives after they are turned in? Are they thrown away, or are they reformated and used elsewhere? I know I wouldn't mind having a few. Just saying…

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Thanks for the reply Krista, is Mayo able to render all PHI on the device as unrecoverable to a Department of Defense (DoD) Level One standard? What would that entail? could we take steps to be capable of that?

COMMENT
@jeffersonj

Was wondering what becomes of these flash drives after they are turned in? Are they thrown away, or are they reformated and used elsewhere? I know I wouldn't mind having a few. Just saying…

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Jefferson and Nicholas- Thank you for your question. The devices that are turned in are shredded. Because these types of devices could have contained confidential information or protected health information (PHI), policy states that "Mayo must successfully render all PHI on the device as unrecoverable to a Department of Defense (DoD) Level One standard prior to donation, sale, or consignment. If Mayo cannot successfully render all PHI on the device unrecoverable to this standard, the Electronic Storage Media must be disposed of." (http://mayocontent.mayo.edu/prmr/DOCMAN-0000183871). Thank you, Krista Attewell-Privacy Office

** Comment posted by subject matter expert **

COMMENT
@jeffduncan

My work group uses USB sticks for transferring presentations during CPD programs. No patient or confidential information is in these presentations. What is the policy on these drives? Am I still eligible for a new drive if needed?

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Thank you Jeff for your question. The Confidential Information (Storage, Transmission and Disposal) policy states that confidential information (CBI) or protected health information (PHI) must be stored on encrypted devices. Although you may not store CBI or PHI at this point, you are encouraged to participate in this exchange program as outlined above. Thank you, Krista Attewell – Privacy Office

** Comment posted by subject matter expert **

COMMENT
@davidhansen

We have systems that we need to get information off of that have embedded OS's on them, and do not work with encrypted USB sticks. What policy is in place to deal with this type of equipment?

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Thank you David for your question. The Confidential Information (Storage, Transmission, and Disposal) Policy states that portable devices that contain Mayo Confidential Information must be encrypted. If the USB stick contains Mayo Confidential Information, you would need to work with the Office of Information Security to ensure the information is properly protected. Thank you, Krista Attewell – Privacy Office

** Comment posted by subject matter expert **

COMMENT
@alanjohnson

I found a USB stick laying around. I am not sure what to do with it. Help?

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Hi Alan- Thank you for your question. When you find a USB stick, never plug it into your computer as it may be infected with malware. Please contact your local security office so they may direct you on where to return it to. Thank you, Krista Attewell – Privacy Office

** Comment posted by subject matter expert **

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